How to Access Gmail from Outlook

Posted: August 24, 2008 in Internet, Software
Tags: ,

First of all, you need to login into your gmail account, and change some pops option.

You can retrieve your Gmail messages with a client or device that supports POP, like Microsoft Outlook or Netscape Mail.

To enable POP in Gmail:

  1. Sign in to Gmail.
  2. Click Settings at the top of any Gmail page.
  3. Click Forwarding and POP/IMAP.

  4. Select Enable POP for all mail or Enable POP for mail that arrives from now on.
  5. Choose the action you’d like your Gmail messages to take after they are accessed with POP.
  6. Configure your POP client* and click Save Changes.

Then, you need to configure your Outlook 2007.

  1. Enable POP in your email account. Don’t forget to click Save Changes when you’re done.
  2. Open Outlook.
  3. Click the Tools menu, and select Account Settings…
  4. On the E-mail tab, click New…
  5. If you are prompted to Choose E-mail Service, select Microsoft Exchange, POP3, IMAP, or HTTP, and click Next.
  6. Fill in all necessary fields to include the following information:

    Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
    Email Address: Enter your full Gmail email address (username@gmail.com). Google Apps users, enter your full address in the format username@your_domain.com.
    Password: Enter your email password.

    Manually configure server settings or additional server types: Leave this option unchecked if you want to automatically configure Outlook 2007. If you want to manually configure Outlook 2007, check this box now. Google Apps users should configure manually as follows.

  7. Click Next. If you are configuring Outlook 2007 automatically, you’re done! Just click Finish.

  8. If you are configuring Outlook 2007 manually, select Internet E-mail and click Next.
  9. Verify your User Information, and enter the following additional information:

    Server Information

    Account Type: POP3

    Incoming mail server: pop.gmail.com (Google Apps users, enter the server names provided, don’t add your domain name in these steps)

    Outgoing mail server (SMTP): smtp.gmail.com

    Logon Information

    User Name: Enter your Gmail username (including @gmail.com). Google Apps users, enter your full address in the format username@your_domain.com

    Password: Enter your email password.

    Require logon using Secure Password Authentication (SPA): Leave this option unchecked.

  10. Click the More Settings… button, and select the Outgoing Server tab.
  11. Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.

  12. Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (POP3).
  13. In the Outgoing server (SMTP) box, enter 587, and select TLS from the drop-down menu next to Use the following type of encrypted connection:.

  14. Click OK.
  15. Click Test Account Settings… After receiving Congratulations! All tests completed successfully, click Close.
  16. Click Next, and then click Finish.

Congratulations! You’re done configuring your client to send and retrieve Gmail messages.

Comments
  1. Cathy LIndstrom says:

    Settinngs test OK but I am unable to retrieve Gmail in Outlook
    2003.

    When I open GMail I acn see the emails but they go to Outlook.

    Please advise.

    Thanks.

  2. Well said. It worked 100%, without any other change. Thank you..

  3. Gladys says:

    I successfully set up the g-mail to be able to view my emails through outlook but I cannot receive any emails.

    what do you think went wrong?

    Please help

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